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Ariba Network Enterprise Account

Why Ariba Network? What are the benefits?

Ariba Network allows AusNet Services to eliminate manual processes by automating transmission of Purchase Orders & Invoices through real-time integrated portals and electronic gateways.  Similarly, suppliers benefit by receiving and sending documents in real-time to and from AusNet Services, such as Orders, Receipts, Invoices, and Remittance advices. 

In some cases, suppliers will also be able to submit pricing updates and new products for their catalogues, as well as update their important supplier information (account details, contact info and compliance & regulatory information), all through the Ariba Network into AusNet Services systems.

AusNet Services General Manager, Procurement, Kevin Foster & AusNet Services Program Manager, Stuart Smith have shared their insights in the below video on the partnership with SAP Ariba and they value that this brings to you, our suppliers.

 

 

What is an Ariba Network Enterprise Account?

An Ariba Network Enterprise Account is an online platform designed to help suppliers succeed by making the procurement and payment of goods and services as seamless as possible. With an enterprise account you can utilise functionality such as electronic transactions, real-time invoice and payments, ERP integration, catalogues and advanced supplier support. 

Outlined below are some of the benefits of the Enterprise account

  • Electronic document interchange (EDI) for Purchase orders (PO’s), Purchase order confirmations, Advanced shipping notices (ASN’s), Invoices, Invoice Status, Remittance
    Advices
  • Paid on time (as per agreed terms)
  • Real-time transaction updates, visibility of orders and invoice status
  • Increased efficiencies through more compliant ordering to you as a preferred supplier;
  • Quick turnaround self-service interactions on order changes and issue resolutions
  • Increased productivity through reduced manual processing with touchless or single click invoicing, automated matching, approvals
  • Visibility of progress for key documents seeking review, approval and execution
  • Avoid lengthy exception handling by self-managing company information and catalogue updates

 

Is there a cost associated with this initiative? 

Suppliers new to the Ariba Network generally start transacting on the Ariba Network for free, though based on the volume of transactions you do on the Network, you may be eligible for fees. Any potential fees may be offset by the many benefits of the Ariba Network mentioned prior. To learn more please visit  SAP Ariba Subscriptions and Pricing. 


What’s Changing?

Below are examples of As Is processes for currently transacting with AusNet Services as well as the To Be processes for transacting with AusNet Services in the future:
 

 


I have an existing Ariba Network account…

If you have an existing Enterprise Account, you may have already received a Trading Relationship Request(TRR) or will receive one  from the SAP Ariba team. By accepting this relationship, you will commit to transacting with AusNet Services through your existing Ariba Network ID.

If you have an existing Standard Account which you use to transact with other customers through the Ariba Network, then a new Ariba Network ID will need to be created to enable you to transact successfully with AusNet Services via an Enterprise Account.


How to register on the Ariba Network

If you do not have an Ariba Network account, over the coming weeks a target date will be confirmed for your onboarding. A further communication will include a Trading Relationship Request (TRR), which you will receive from SAP Ariba. Accepting this TRR will be an important step in ensuring your company can be set up correctly and an Ariba Network ID created. Once SAP Ariba have set you up, your company will be registered to transact with AusNet Services through the Ariba Network.


Timeline

We will continue to reach out to you to prepare for the upcoming changes. In Q1 2020, we will be providing you with a Go Live date to begin transacting through the Ariba Network. Stuart Smith, Program Manager has shared next steps in the below video

 

Please note:

  • The Ariba Network will be the standard method of doing business with AusNet Services from that date. As indicated in the Project Notification letter, there is an option to use Standard account which does not incur any fees. Registration for Standard account is free. To know more,  please visit SAP Ariba : Ariba Subscriptions & Pricing
  • We recommend bookmarking the link to this webpage as it will be updated regularly to inform you as the supplier with necessary information.
  • For all future communications, you will be contacted from AusNet Services as well as the SAP Ariba team who we have partnered with for this initiative.

 

Training & Support:

  • SAP Ariba team will provide you with the support required to transition to Ariba Network. You will have access to the Supplier Information Portal(SIP) where you can find information  on how to use Ariba, useful training guides and more. Please see Additional Information & Support(below) for access to the Supplier Portal.
  • Recently AusNet Services and SAP Ariba hosted a Supplier Summit . If you wish to view a recording of the summit, this will be available on the Supplier Information Portal. Please see ON24 Session Recordings on the main page.
  • More resources are available in Additional Information & Support below.

 

Alternately you could also email us on e-buy.vendors@ausnetservices.com.au.

Additional Information & Support: